What to Track
In Your Superbuy Spreadsheet

Every buyer, regardless of experience level, should track these five data points. They form the backbone of any functional tracking system.

• Order ID. The unique identifier provided by the seller or agent. This is your reference number for disputes, support tickets, and shipping inquiries.
• Item Name. A clear description of what you bought. Do not rely on vague terms like \"hoodie.\" Use the exact product name: \"Fear of God Essentials Hoodie, Cream, Size L.\"
• Price Paid. The exact amount you paid, including any agent fees but excluding shipping. This helps you track spending and compare future deals.
• Tracking Number. The shipping carrier tracking code. Without this, you have no way to know where your package is.
• Order Status. A simple status label: Ordered, Paid, Shipped, In Transit, Delivered, or Issue. This gives you a 5-second overview of all your orders.

If you care deeply about receiving high-quality replicas that match retail standards, add these tracking columns.

• QC Score. The quality control rating assigned during inspection. This is a number, not a feeling. Track it so you can compare sellers objectively.
• QC Photo URL. A link to the inspection photos. Save this permanently. If the item arrives differently, you have proof of what was promised.
• Material Notes. A brief note about the actual material versus the advertised material. \"Feels thinner than retail\" is a useful note for future purchases.
• Sizing Accuracy. Did the item fit as expected? Track this as a percentage or a simple label: True to Size, Runs Small, Runs Large.

Resellers need a different set of data points focused on profitability and inventory management.

• SKU. Your internal stock-keeping unit. This is not the seller's product code. It is your own identifier for inventory management.
• Cost Basis. Total landed cost per unit including product, shipping, and fees. This is your break-even price.
• Selling Price. The price you list the item for. Update this if you run promotions or adjust pricing.
• Platform Fee. The percentage taken by your sales platform. eBay, Depop, and Grailed all charge different rates.
• Profit Margin. Calculated as (Selling Price - Cost Basis - Platform Fee - Shipping) / Selling Price. Track this as a percentage.

Not every column is worth maintaining. These data points are commonly tracked but provide low value for most users.

• Exact Weight. Unless you are calculating shipping costs manually, the exact gram weight of each item is unnecessary. The system estimates this automatically.
• Packaging Quality. Interesting but rarely actionable. If the box is damaged, the carrier is at fault, not the seller.
• Brand History. Context is nice, but the spreadsheet is a tracking tool, not a research database. Keep brand notes in a separate document.